We have worked with lots of Oxford and Cambridge ball committees over the last few years to help produce the best events experience possible. At OXEX, we all have ball committee experience too, as ball presidents, marketing and production leaders.
Most people only put on a ball once and we wanted to share our knowledge, so we've put this information together with as many helpful tips, suggestions and ideas as possible.
Please let us know your feedback and ideas too, we would love to keep improving the Event Guide as a shared resource for all committees.
Assembling a committee
Choosing the most important roles on your team, how many people should a committee have, tips for helping your committee succeed.
Planning your budget, predicting revenue and likely expenses, managing your finances, getting competitive quotes.
Promoting your event
Selling tickets, tips for marketing your event, effective use of social media, announcements and building hype.
Making the most of OXEX's ticket features, alumni tickets, the best times to release ball tickets.
Providing ticketing support
Responding to ticketholder requests, configuring OXEX to allow name changes and refunds, the importance of clear communication.
Regulations and compliance
Complying with regulations and legal requirements, where to find useful information, important documents to check.
Food and drink
Planning food and drink volumes, booking reliable and experienced catering teams, regulations to consider, popular choices for food and drink.
Venues and suppliers
Choosing a venue, working with external suppliers, tips for good communication, building a relationship up before the night.
Music and event production
Booking a headliner and other acts, finding a production team, student bands, tips for hosting memorable music at your ball.
Arrival and security
Wristband ideas, ticket scanning, working with security companies, planning a smooth arrival process to welcome your ticketholders.